February 15-17, 1997
Minutes
of the Executive Council [excerpts], Mid-Winter Meeting, February
15, 1997, Albuquerque, New Mexico, published in The Graybeards,
May-June 1997, page 8 & 16:
[KWE Note: Motion to require two signatures out of three on all
disbursement checks; limited power of attorney given to Stan Myrda;
discussion
re Quartermaster.]
"… President Pappas presented a run down and general
discussion of problems regarding Treasurer Maison. The confidential
report prepared by Stan Myrda, CPA, given to the Council members
Friday night, was reviewed in detail.
The report by Mr. Myrda has determined that there were a number
of questions concerning the KWVA’s financial records that
need to be answered. The Treasurer had been asked to respond to
these questions - but these questions remain unanswered. Due to
the nature of the questions, the Treasurer was suspended, effective
8 February 1997, bank accounts closed, Quartermaster Office/PO
Box locked up, and all accounts are being monitored, pending resolution
of discrepancies. President Pappas noted Treasurer John Maison
has submitted his resignation. Mr. Stan Myrda, CPA, went over his
Preliminary Special Procedures Report at this time (not an audit).
General discussion followed.
Motion: (Coon, Lynch) Move Stan Myrda CPA is to continue on with
the investigation and the Board prepare a letter (signed by all
members) to be sent to John Maison to provide all back-up documentation
within a certain time limit (30 days). Vote - Roll Call Yes 6 No
7 excused 1. Failed.
Motion: Amend previous motion to 15 days. Died lack of 2nd.
Motion: (Danielson, Coon) Move that we continue investigation
as initiated in November, 1996, by President Pappas, and go forward.
Yes 10 No 3 Passed.
Motion: (Van Ort, Coon) Motion that we give authority to President
and Mr. Myrda to temporarily sign checks and take care of KWVA
normal business. After discussion, makers withdrew motion.
Motion: (Coon) - Move that we give authority to President and
Mr. Myrda and both have to sign all checks. Died, no 2nd.
Motion: (Coon, Danielson). Require that the KWVA bank accounts
require any two signatures on checks from the following three persons
President, Vice President, or Treasurer. Vote: Yes 13. No 1. Passed.
Motion: (Schilling, Benjamin) Move that Mr. Jim Martin be appointed
as acting Treasurer. Passed.
Motion: (Magill, Coon) Move to have an Amended Corporate Deposit
Account Resolution given to Magna Bank to reflect the prior motion
for two signatures out of the three named persons. Passed.
Motion: (Schilling, Van Ort) Move to give a limited power of attorney
to Stan Mryda to give him authority to continue dealing with Magna
Bank, credit card organizations, vendors, bonding company, etc.
and other associated issues as he has been doing. Passed (Unanimous)
Motion: (Schilling, Danielson) Move that authority for three new
appointed signatories be given to sign new signature cards for
Magna Bank headquartered in St. Louis. Passed.
Motion: (Schilling, Grygier) Move for three new signatories to
be given authority to executive new signature cards for First Union
in Washington DC. Passed
Pappas - noted that Stan Myrda will be providing KWVA board with
certain recommendations for accounting procedures to be put into
place - once received, it will be copied and passed out to the
Board.
Myrda - This is tax season and we cannot devote full efforts to
pursue the issues immediately. Council understood his point.
General discussion regarding Quartermaster: Suggestion KWVA get
out of Quartermaster business altogether and to contract. KWVA
would receive 20% of gross profits on sales to its members. Contractor
to take existing inventory on consignment. Discussion about extent
of present inventory - amount KWVA would receive back? Cost plus
20% of gross profit back? How would KWVA control? Periodic reports.
Use similar contract as with Chosin Few. President to recommend
final action to Council after inventory is priced out by CPA.
|
